Brief Summary
This video provides a comprehensive guide to using the Apple Notes app on iPhones and iPads. It covers essential features such as creating and formatting notes, making checklists, adding drawings and attachments, organizing notes into folders and subfolders, collaborating with others, and deleting notes or folders. The guide aims to help users, especially seniors, become proficient in using the Notes app for various purposes like list-keeping, idea jotting, and project collaboration.
- Creating and formatting notes
- Adding drawings and attachments
- Organizing notes into folders
- Collaborating with others
The video introduces Apple Notes as a versatile tool for various tasks like creating lists, jotting down ideas, writing long-form content, and drawing sketches. It highlights the app's synchronization with iCloud, ensuring accessibility across all Apple devices. The presenter, Ellen from Ellen's Tips for iOS, aims to help viewers, particularly seniors, master the app, emphasizing its constantly updated features, including advanced search capabilities and collaboration options.
To create a new note, launch the Notes app and tap the square icon with a pencil in the bottom right corner. This opens a new note where you can start typing. After typing, tap "Done" and then "Notes" in the upper left corner to return to the main screen. The first line of the note automatically becomes the title, with the creation time or date displayed underneath.
To format a note, tap into a new note and select the "Aa" icon at the bottom to access formatting options. This section allows you to create titles, headings, subheadings, bold text, and lists. If the formatting section isn't visible, tap the plus sign to reveal it.
To create a checklist, start a new note, title it, and tap the checkmark icon at the bottom. A circle will appear, allowing you to type in your first item. Pressing the return key will automatically add new circles for subsequent items. Existing notes can be converted into checklists by highlighting the text and tapping the checkmark icon.
To add sketches, tap into a note and select the pencil tool at the bottom. This opens a drawing toolbar with options for color selection, a ruler, a lasso tool, an eraser, a pencil, a marker, and a pen. You can adjust the thickness of the drawing tool and use two fingers to pull up the screen for more space.
To attach files, photos, documents, or videos, create a new note and tap the camera icon at the bottom. Choose to take a new photo or video, select from your library, or scan a document. You can also add information from other apps like websites or locations using the share icon. For example, in the Maps app, use the share icon to add a location to a new note, which will include a link back to the map location.
To create a folder, return to the folder section in the upper left corner and tap the folder icon with a plus sign in the bottom left corner. Name the new folder and tap "Save."
To create a subfolder, drag the folder you want as a subfolder and drop it onto the main folder. Lightly tap and push on the screen to drag the folder, and release it when the main folder is highlighted.
To move a note to a folder, tap the more icon (circle with three dots), select "Select Notes," choose the notes you want to move, and tap "Move" in the lower left corner. Then, select the destination folder. Alternatively, you can swipe a note to the left and select the folder icon to move it.
To delete a note or folder, swipe it to the left and tap the trash can icon. Deleting a folder will delete everything inside it. Deleted notes remain in the "Recently Deleted" section for 30-40 days, allowing you to retrieve them.
To collaborate on notes or folders, ensure you are connected to the internet. Open the note or folder, tap the more icon (or swipe left on the note in the notes section), and select "Share Note" or the person icon with a plus sign. Choose how you want to send the invitation (e.g., via Messages or Mail) and specify whether collaborators can make changes or only view the note.
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Transcript
Full transcript of “Top 10 Tips For Seniors to Master Apple Notes”. Click a timestamp to open the video at that moment. Need another video? Use the YouTube transcript generator.
0:02 if you have an iphone or ipad and are not fully acquainted with the apple notes app this video will turn you into a pro apple notes is a great place for keeping lists jotting down ideas writing in long form drawing sketches and it syncs with icloud so everything will be available on all your devices apple is constantly adding new features and sometimes it's hard to keep up maybe you didn't know that the search feature recognizes typed or handwritten text images and scanned documents you can even collaborate with others if we haven't met i'm ellen from ellen's tips for ios i help seniors master their iphones and ipads
0:49 let's get started let's start off with the basics and create our first note so the first thing you'll need to do is launch the notes app and then in the bottom right hand corner you'll see a square with a pencil on top of it tap on that and immediately it'll open up a new note and you can begin typing whatever it is that you want to create at that point for right now i have a note created so i'm going to tap on the notes up in the upper left hand corner to bring me back into the notes section and i'm going to tap on grocery store and so i have a list already created uh or a note already created i'm just gonna tap next to ice cream i'm gonna hit return and i'm going to
1:37 just type in one more item and so when you're finished with your note go ahead and tap on done and then tap on notes up in the upper left hand corner to take you back to the main note screen what you'll notice is that grocery store the first thing you typed in will become the title of the note and then underneath that you'll either see a time that it was created or a date that the note was created now that we've created our first note maybe you want to make the next note you create a little more visually appealing so i'm going to go ahead and i'm going to tap into a new note and when i do you'll see that
2:23 along the bottom you have some choices and if you tap on the double a you will come in to the formatting section of the note where it will allow you to create a title or a heading a subheading you can bold things you can create lists there's many options that you have to choose from i'm going to go ahead and tap out of that and if you arrive to this area and you're not seeing this formatting section i'm going to close it out if you're seeing a plus sign go ahead and just tap on the plus sign and that formatting section will appear for you what if you want to create a checklist
3:10 it's easily done tap on a new note and title your note so let's just i'm going to just say grocery and hit the return and then hit the little check mark down at the bottom located right here hit the check mark and you'll see a circle appears and you can start typing in you know whatever you want i'll just put in soda and then hit the return key bananas and as long as you keep creating tapping the return key you will continue to have a checklist well what if you already have a note created that you want to turn into a checklist
3:56 so i'm going to tap on this grocery store note that we had already created and i'm going to highlight carrots and then i'm going to drag so that everything is highlighted and i'm going to tap on the little check mark and now i've just taken a note that i had already created and turned it into a checklist if you're a more visual person you can actually add sketches to your notes and that's you know pretty easy to do if i tap into any note down in the bottom section of the note you'll see a check mark you'll see a camera and then you'll see the pencil tool go ahead and tap on that and you'll have some options you'll have
4:42 the color picker over here on the far right and so you can choose the color that you'd like to use in your sketch i'm a terrible drawer you also have the option of a ruler this is a lasso tool a pencil i'm sorry an eraser a pencil a marker and a pen you also have the option to undo and redo at the top of the page so i'm going to go ahead and i'm going to just choose the marker and when i do you'll also have an option where you can choose the thickness of the marker so i'm going to go ahead and just choose a thick marker and as you can see when i start to draw
5:28 and like i said i'm a terrible drawer the thickness is pretty thick and if you want to continue on down the page to add more sketches just put two fingers on the screen and pull up and you can even go in and choose a different pen and again just grab the screen with two fingers and pull up and this is how you can add sketches or just something to make your notes more visually appealing to you you can add more than text to your notes for example if you want to reference something quickly you can attach a file a photo a document or even a video so
6:15 let's go ahead and create a new note by coming down to the right hand corner and tapping on the paper with pencil and then i'm just going to title this lighthouse and now i'm going to choose the camera icon at the bottom of the page and when i do you'll see that a pop-up menu appears and you'll have an option to choose from a photo or a video or take a new photo or video or even scan a document if you choose i'm going to go ahead and just say choose photo or video and then i'm going to choose this lighthouse photo down here in the bottom and you'll see show selected i'm going to go ahead and tap add and so now we have
7:02 a photo attached to a note and so if i tap on notes in the upper left hand corner you'll see that the very first note says lighthouse i can tap on that and come in and you'll see that i've attached a photo so you have many options to attach other material to your notes you can even add information from another app like a website or a location and it's very easy to do by using the share icon so the first thing i did was i'm inside the maps app and i want to share this particular location i've searched for nags head and i want to add that to a new note in
7:47 the notes app and so to do that all i need to do is grab on this gray bar and pull it up and you'll see that the share icon appears i'll tap on the share icon and now i have apps here that i can choose from i want to add it to a new note so i'm going to tap on the notes app and it brings me into a menu and i'm going to go ahead and save this as a new note and all i need to do is i'm going to add text i'm just going to say mag's head and once i do [Music] i can go ahead and tap on save
8:33 and i can swipe out of the maps app come back into the notes app and you'll see at the very top it says nags head one map location i can tap on that and if i tap on that map it's going to take me right back in to the maps app where i can then go ahead and hit directions and travel this is a great option for you to save locations for vacation when you're on vacation that you can add to your notes app and they're already there for you maybe you have so many notes inside of your notes section that you want to organize them and put them into folders and so let me
9:19 show you how to create a folder if you come back to the folder section in the upper left hand corner tap on that to come back down in the bottom left hand corner you'll see a folder with a plus sign tap on that i'm just going to go ahead and call this new and then just tap on save and when you do that particular folder will be saved to the folder section if you need to create a sub folder all you need to do is drag the folder that you want to be the subfolder and drop it on top of the main folder so i have this folder called fun things in nags head i want it to be a subfolder of my
10:07 vacation folder so if you just lightly tap and push on the screen you'll see that i can drag that and if i as soon as it's highlighted if i drop on it you'll see that fun things in nags head becomes the sub folder to easily move a note into a folder there are a couple of options you can come up here to the more icon which is the circle with three dots and you can tap on that and then it says select notes and you can choose to select notes this way you can go through all those notes uh if they're all going to go into one folder or a bunch of them or go into one folder you can select them all and then add them to a note so for right
10:53 now i'm just going to select grocery store grocery and cm 1150 and when i do i'm going to tap on move down in the lower left corner and my folder options will come up and i'm going to just drop them into that new folder that i created and now if i go back to the folders and i tap on new folder those three notes that i selected have now been moved into that folder if you want to delete a note or a folder all you need to do is swipe to the left so i'm going to go ahead and swipe to
11:39 the left and if you tap on the trash can you can go ahead and delete that particular note another way to do it is to tap into the note and then tap on the more icon in the upper right corner and you'll have an option to delete that note i'm going to go ahead and cancel that i'm going to come back to folders in the upper left hand corner the same thing applies to folders if i want to delete a whole folder swipe to the left and tap on the trash can and that folder and anything inside that folder will be deleted be careful when deleting a folder because once you delete a folder it's gone forever you can retrieve the notes that were
12:25 inside that folder and to do that you just need to be in the folders section scroll to the very bottom until you see recently deleted tap on that and the notes that you've recently deleted within the last 30 to 40 days will be stored there and you can retrieve them you can invite people to collaborate on your icloud notes and folders you can partner on projects like trips grocery lists are my favorite uses keeping track of somebody's medication list you can add someone to any icloud note or an entire folder of notes on your device you must be connected to the internet to keep your notes up to date across all of your devices so that when you check
13:12 off an item or update a note everyone sharing that note will see the most recent version to add someone to collaborate with you on a particular note there's a couple of ways to do it right now i'm just going to tap into the nags head note and i can come up here to the upper right corner to the more icon and then i can tap on share note another way to do this is i'm going to come back to the notes section and i'm going to swipe that note to the left and you'll see a person with a plus sign tap on that and it opens up the options to share the note you can
13:59 give the person if you tap on share options you can give them the option to make changes to the note or view only i'm going to tap back and now i'm going to tap on how i want to send them that note i usually choose mail or messages i'm going to tap on messages when i do it's going to add that invitation to a message and you can add as many people as you want to that message if you want if you want to share a whole folder let's come back into the folder section and let's just swipe to the left on one of the folders choose the circle with the person and plus sign and now you're sharing the whole folder with a particular group or maybe just
14:45 one person you can see the notes app is pretty straightforward it can be helpful in many situations such as sharing a medication list with a family member setting up a trip sharing a grocery list i'm sure you'll find many more uses if you have any questions or need help with the notes app drop them in the comments section below and i'll do my best to help you out thanks so much for watching i'll see you next time
